Custom platforms · AI workflows · E-commerce · Cost saving · Growth

Build the future of yoursystems.workflows.platforms.e-shop. AI+Human.

AI workflows and platforms that cut operating cost and lift output. Real impact on your P&L.

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Newmind Partners in 73 seconds.

Where the money leaks, what we build to stop it, and how to start.

Who we are
Laurent — Founder · AI Solutions Architect 01 / 06

Laurent

Founder · AI Solutions Architect

System architecture, integrations and the production boundary.

Lars — AI System Engineering 02 / 06

Lars

AI System Engineering

Production-grade platforms and applications you own outright.

Enzo — Automation & Workflows 03 / 06

Enzo

Automation & Workflows

AI workflows that cut cost across the systems you already run.

Emre — Research · Models & Agents 04 / 06

Emre

Research · Models & Agents

The latest models and agentic techniques, in reliable production.

Mat — Security Engineering 05 / 06

Mat

Security Engineering

Permissions, data boundaries and audit trails from day one.

Xav — Data Science & Measurement 06 / 06

Xav

Data Science & Measurement

Data pipelines, baselines and the proof behind verified savings.

We’re a compact team of senior engineers — no juniors, no handoffs — that designs, builds and runs the platforms, AI workflows and e-commerce systems our clients depend on, and removes the expensive work between the tools they already use.

Work with us
Our mission

Newmind exists to unlock efficiency, clarity and growth through intelligent business transformation.

01 / Understand

We work closely with each organisation to understand its unique operational challenges — identifying where to automate processes, optimise technology investments, connect systems and remove unnecessary complexity.

02 / Recommend

Combining strategic insight with deep technical expertise, we give clear, evidence-led recommendations that help businesses make smarter decisions and operate more effectively.

03 / Build

Unlike traditional consultants, we don’t stop at strategy. We design and deliver bespoke technology, built precisely around the needs of each organisation.

At heart, Newmind is a commitment to craftsmanship and service. Rather than relying on generic white-label platforms, we create purpose-built tools, supported by a high-touch, white-glove partnership. The result feels less like software and more like a competitive advantage: shaped around how your team already works, wired into the ERP, inbox and chat tools you already run, and changed as your business changes.

Start with a feasibility audit
Savings workflows

AI will transform your industry.

The question is not if, but where it pays first. These five workflows cut operating cost in any sector, with published benchmarks, light integration and a product your team actually uses. Find out which one fits your business.

≈ $207kAverage annual saving across our five workflow market research modelsSee the five models
+14%More issues resolved per hour with a generative-AI assistant, and +34% for newer staffNBER, 5,179 agents
$2.6–4.4TValue generative AI could add to the global economy every yearMcKinsey Global Institute
88%Of organisations already use AI in at least one business functionMcKinsey, State of AI 2025
01Finance operations

Invoice-to-pay automation

Invoices arrive in every format and get re-keyed by hand. Automate capture, matching and posting, and keep people on the exceptions only.

≈ $118kmodelled saving / yr
$9.84average cost to process one invoice (Ardent Partners 2025)
4–6 weeksestimated integration
See the full workflow
02Finance operations

Collections & cash application

Late reminders, disputes stuck in inboxes and payments matched by hand. Prioritise the ledger, chase politely and apply cash automatically.

≈ $200kmodelled saving / yr + $274k cash
43%of US B2B credit sales are overdue (Atradius 2025)
4–6 weeksestimated integration
See the full workflow
03Customer operations

Tier-1 customer support resolution

Most tickets are repeats: order status, resets, refunds. Resolve them with grounded, cited answers and hand the rest to people with full context.

≈ $350kmodelled saving / yr
$13.50median cost per assisted contact vs $1.84 self-service (Gartner)
6–8 weeksestimated integration
See the full workflow
04Back-office operations

Document intake & data extraction

Claims, bills of lading, KYC packs and forms get read and re-keyed by hand. Extract every field, validate it and review by exception.

$84k–168kmodelled saving / yr
33.8%projected annual growth of intelligent document processing (Grand View)
6–8 weeksestimated integration
See the full workflow
05IT & procurement

SaaS licence & spend optimisation

Half of purchased licences sit idle and renewals roll over. Join spend, login and contract data, then reclaim, downgrade and renegotiate.

≈ $241kmodelled saving / yr
52.7%of purchased SaaS licences go unused (Zylo 2025)
2–4 weeksestimated integration
See the full workflow

Product preview · sample data

Savings are market research models built on published benchmarks (Ardent Partners, Atradius, Gartner, McKinsey, Zylo). Your own figure comes from the feasibility audit. Download the full report (PDF).

Our

Work

Shipped & running in production

Real systems inside real operations — custom platforms, AI workflows and e-commerce builds, owned and run by the client. Hover a card for the detail. Client names are withheld under NDA.

Resort terrace at dusk
Cost automationHospitality
6.5h → 22m

Night audit reconciled overnight.

Every property closed the books by hand across four systems. Now an agent reconciles overnight and managers see only true exceptions.

View case
Finance analytics on a laptop
Custom platformFintech
Real time

A ledger that reconciles itself.

Multi-entity, multi-currency payments reconciled in real time with a full audit trail. The finance team handles exceptions, not spreadsheets.

View case
Construction cranes over a site
Cost automationConstruction
6 days, not 34

Change orders billed before they slip.

Site changes hid in emails and photos until they were too late to bill. Now an agent catches them, builds the evidence and links them to billing.

View case
Invoices on a finance desk
Cost automationFinance
93% touchless

Invoices processed without a keystroke.

AP keyed invoices from PDFs and matched them by hand, missing duplicates and discounts. Now the agent matches, flags and captures them.

View case
Claims documents on a desk
Custom platformInsurance
Minutes, not days

Claims triaged the moment they arrive.

High-volume claims intake with document understanding and risk-based routing. Every consequential decision is still approved by a human.

View case
Aerial view of a container port
Cost automationSupply chain
84% self-resolve

Order exceptions that clear themselves.

Stuck orders meant expedite freight and missed SLAs. Now an agent clears price, inventory and EDI conflicts across ERP, WMS and TMS.

View case
Residential building facade
Cost automationReal estate
Under a minute

Maintenance tickets triaged instantly.

Staff judged every ticket by hand: who pays, which vendor, is the invoice right. Now 71% resolve without a human touching them.

View case
Team reviewing a dashboard
Custom platformEnterprise
One platform

One AI operating system for the group.

Systems, knowledge, approvals and actions connected in one governed platform, with a human on every consequential decision.

View case
Service agent with a client
Cost automationInsurance
26h → 8 min

Warranty claims decided within policy.

Claims arrived by email, portal and phone; agents adjudicated each by hand. Now 76% are decided within policy automatically.

View case
View all use cases

Where the money leaks

Your costs aren’t in your tools. They’re in between them. We close the gap.

We turn repetition into

Re-keying, chasing, matching, copying: the work between your ERP, your inbox and your spreadsheets. It’s on no job description, but it’s on your cost base. Most AI projects stall in the pilot because nobody measured it first. We do: we measure the gap, close it, and hand the hours back to your team.

01 / Find

A feasibility audit clocks every hour and every hand-off before anything is built — so you know where the money goes.

02 / Remove

The repetitive work moves to the system. Your people keep the decisions, with a human checkpoint on everything that matters.

03 / Prove

Baseline on day one, then the delta in hours and hard cash — no vanity metrics, no slide decks.

Our

Services

From media to e-commerce to finance: we design, build and run the applications and workflows your business will run on next.

Custom platforms & applications

We design and build the applications your business runs on: AI, fintech, agentic and enterprise platforms for media, e-commerce, finance and operations. Production-grade and secure.

Explore platform engineering

AI workflows inside your systems

We integrate AI workflows into the tools you already run — cutting operating cost and freeing your team from the repetitive work between systems, with a human on every consequential call.

Explore cost automation

E-shop & commerce workflows

Storefront, catalogue, orders, payments, fulfilment and customer service connected into one flow — from the first click to the delivered parcel, with the repetitive work automated.

See commerce and operations cases

Research & benchmarks

Know where you stand before you invest. Twelve market benchmarks built on cited research, a free snapshot by email, and in-depth industry reports.

Explore the benchmarks

Data, security & controls

Pipelines, baselines and measurement so every result is verified against the agreed starting point. Permissions, data boundaries and audit trails from day one — humans keep the decision rights.

Build & run — managed evolution

We do not hand over and leave. We run, measure and evolve the applications we build as your business changes — one senior team from the first audit to the next release.

Start with the free pre-audit
See services
Built on

Partners

Technology partnerships & AI expertise. The platforms we build on, the vendors we are certified across, and the ecosystem our systems speak to.

Certified AI Expertise Individual and team certifications held across these platforms.
NVIDIA CertifiedNVIDIA Certified Anthropic Claude CertifiedClaude Certified OpenAI CertifiedOpenAI Certified AWS CertifiedAWS Certified Google Cloud CertifiedGoogle Cloud Certified Databricks CertifiedDatabricks Certified
Technology Ecosystem Models, frameworks and tools our systems are built to work with.
OpenAIOpenAI ClaudeClaude GeminiGemini Mistral AIMistral Llama (Meta)Llama LangChainLangChain PineconePinecone
Custom platforms

A look at the platforms we build — and ship to production.

app.aisaas.io

Five steps. One human checkpoint. Every time.

The system does the intake, the reading and the matching. Your people decide the exceptions, with the evidence in front of them. Every action is logged against the baseline from your Feasibility audit.

See all five use cases
  1. Intake

    Capture every invoice

    Watch the AP inbox and portal. De-duplicate and log each document.

    System
  2. Extract

    Read header and lines

    Pull supplier, amounts, VAT and line items, with a confidence score for each field.

    System
  3. Match

    2- and 3-way match

    Check against the PO and receipt. Flag price, quantity and duplicate exceptions.

    System
  4. Human Check

    Exceptions only

    Low-confidence items and mismatches go to a reviewer with the evidence attached.

    Your team
  5. Post & Prove

    Post to ERP, log

    Create the bill, route it for approval and write an audit trail for every action.

    System

Tracked from day one Cost per invoice · Touchless rate · Exception rate · Cycle time · Early-payment discounts captured

Open the invoice-to-pay workflow
Where it

Works

Resort pool terrace at duskHospitalityView use cases

Hospitality operators

Multi-location hotels, restaurants and resort groups. We build the operating platform and automate the manual work between reservations, OTA reconciliation, procurement and night audit.
Residential apartment building facadeReal estateView use cases

Real estate & property

Multi-property portfolios. Maintenance-to-payment, vendor dispatch, leases and invoices run without chasing — and portfolio data becomes a platform you own.
A modern retail and e-commerce workspaceE-commerceView use cases

E-commerce & retail

Storefronts we build and order-to-cash we automate — catalogue, checkout, fulfilment, returns and support in one flow.
Aerial view of a container portSupply chainView use cases

Supply chain & logistics

Orders, suppliers, freight and claims. We automate the exceptions between ERP, WMS and TMS — or build the control tower that runs them.
Invoices and calculator on a finance deskFinanceView use cases

Finance & fintech

The platforms finance owns and the workflows it pays for twice — ledgers, reconciliation, onboarding and close, built and then automated.
A media and content team at workMediaView use cases

Media & content

Content platforms and AI workflows for publishers and agencies — production, rights, scheduling and personalisation, wired into the tools you already run.
Feasibility audit

Is a custom AI worth it for your workflow?

Know what it will do, cost and return before you build it. One brief, ten working days, two documents your board can decide on — evidence-led, with every option on the market weighed against your own process.

1

Your brief

About 25 minutes online, tailored to your sector: your process, systems, people and goals, in your own words.

2

Product Blueprint

Within 3 working days: the product on one page, its architecture and a concept screen for every step. You review it page by page.

3

Feasibility & Value Case

Within 10 working days: every option benchmarked against your process, the time and cost it saves, and the payback.

Let’s talk

Tell us about your project.

Book a call and scope it with a senior engineer, or run the feasibility audit and get a scored report first. No sales reps, no obligation.